OpenText vs MFiles: Which is Better for Business Process Automation?

Is your Milwaukee-area business taking advantage of business process automation software to simplify workflows and further advance your personnel’s efficiency? Otherwise, you could be throwing away precious time and financial pluses.

With business process automation functionality, you can computerize irksome, regimented workflows, so it makes your business workflows more efficient, preserving personnel time, and making sure your staff can aim their attention on activities that develop the business.

Right now, we're examining two of the most widely used enterprise content management (ECM) tools accessible today for business process automation: M-Files and OpenText. We’re happy to assess both, alongside each other and explain how we maximize these tools at Wave.

However, first, let's start with a primer on what business process automation is and how it functions.

What is business process automation?

Business process automation (BPA), also known as business process management (BPM), is the utilization of robotic technology to ease routine, rules-based processes like sending archives, data entry, onboarding a new worker, processing wages, or processing accounts payable dealings.

Modern automation platforms takes advantage of innovative technologies like robotic process automation (RPA), artificial intelligence (AI), and machine learning (ML) to perform these repetitive tasks on a worker’s behalf.

By mechanizing tasks that would typically dissipate relevant man-hours, you can divert your prized human resources to other areas of the organization where they can be more beneficial.

Automation also reduces the chance of human error, miscalculation, and process bottlenecks - all these take away from a company’s main point.

How do I know which workflows I can automate?

Not all business process is befitting for business process automation. The appropriate task is one that is done routinely and can be construed by user-defined regulations and actions.

What to look for in a process that can be mechanized:

• Does it necessitate that it be systematically done the same way across the organization?

• Is it a standard, sustainable process?

• Is it important that the task is flawless?

• Does the process involve a large amount of duties?

• Does it require multiple people to do?

• Is it delay-sensitive?

• Does there need to be an audit log for this process?

M-Files vs OpenText Comparison

M-Files Pros and Cons

M-Files is a robust ECM system that advances both on-premise, cloud solutions, or a hybrid version depending on your organization needs. It offers automation functionality to simplify your business procedures and workflows together with intelligent information management.

At Wave, we frequently use M-Files as a straightforward information collector for a client's different tools and data. In this way, we can assist a customer facing rapid growth, the capacity to link up all of their operations and information, and obtain greater agility during digitalization.

M-Files is a good, scalable tool for patrons who have no colossus ECM like OpenText Documentum already rooted in their organization.

But, with MFiles it's important to note that assembling automation requires the purchase of an extension called a 'vault'. M-Files accessible vaults are Document Management, Contract Management, Back Office, HR, Project Management, GDPR, and QMS.

The rate is determined on a case-by-case basis influenced by the features your business requires.

OpenText Pros and Cons

OpenText is an Enterprise Information Management (EIM) platform that allows companies to take greater advantage of enterprise information, automate156] monotonous tasks, create a more scalable business model, and reduce risks associated to information governance and intellectual property.

It can be rolled out on-premises in a data hub or with the cloud.

At Wave, we generally see OpenText platforms utilized in either of the following ways: with Documentum as a deeply embedded ECM or via Application Extender (AX) which functions as a scaled-down, construct-as-you-go replacement to Documentum.

Documentum comes fully featured and prepared to decipher any enterprise complication you possess. The downside to Documentum is that the UI is a little intricate, it calls for heavy upkeep, and upgrades, in addition to the application itself, are pricey.

For companies that have previously invested in Documentum and don’t want to uproot the application and make a fresh start, Wave can assist with software upgrades and enhancements so that organizations can get the full benefit of their ECM ecosystem.

With Application Extender, the user experience and user interface (UI/UX) are rather dissimilar from Documentum which some customers like.

It's a terrific alternative for organizations who don't want to put money on Documentum, and it can be constructed to figure out any organizational dilemma.

The problem with AX is that it is not completely loaded once purchased like Documentum, rather, connectors and extras will be required to be built in to develop increased functionality and build automated workflows.

Same as M-Files, pricing for Documentum and Application Extender are determined on a case-by-case foundation contingent on the features your business needs.

Let Wave Help You Implement and Enhance Your BPA Software

If your organization is unfamiliar with business process automation, or you’ve initiated streamlining workflows but desire to greatly improve your software to achieve more, Wave can assist you.

Wave assists enterprises much like yours every day to perform automation cloud, SaaS or on-premise solutions, content management systems (CMS), and enterprise resource planning (ERP) platforms.

We serve our clients to simplify their processes end-to-end across the entire lifecycle, program monotonous, repetitive tasks, and incorporate the whole technology infrastructure to take away siloes and establish lifelong upgradeability for theirbusiness.

Already using a legacy platform, and don't want to start from scratch Not a problem!

Wave can come alongside your company and enhance your current business applications by way of add-ons, assimilations, and connectors so you can get more from your current tech stack without being in an obligation to start over with a new service supplier.

We're more than adequate to work with ECM tools like M-Files, OpenText and Microsoft Sharepoint, or every other content services platform you're currently implementing.

If you have any inquiries about how Wave can assist your digital transformation and business process automation in your Milwaukee company, contact us today.