July 30, 2021

Turn Your Business Into An Efficiency Machine in Milwaukee: OpenText vs Azure Document Management Solutions

In the current competitive company landscape, any aspects where organizations can improve proficiency and boost the output should be given priority.

Document management may not be the first thing that crosses your mind when you wonder, “Where can we improve?”

However, document management is at the core of your organization and back-office processes. Therefore, it’s a fantastic first step to your digital conversion strategy.

Filing cabinets and further paper-based groundwork are inefficient and create bottlenecks since important files become complicated to locate and/or are regularly misplaced.

As a result, silos are formed, collaboration is impaired, and time is wasted on activities and processes that could be streamlined.

With document management solutions, you could establish a paperless, digital environment where important data is readily attainable and all parties, across factions, have access to the data they need to be productive.

Technology like optical character recognition (OCR) and robotic process automation (RPA) can remove the need for by-hand processing, storage, routing, and data entry.

Below, we’ll talk about a couple of the most prominent document management tools: OpenText and Microsoft Azure.

But before we get to our comparison, let's briefly cover the key benefits of adopting document management tools.

The Advantages of Document Management Solutions

Let’s examine a few of the benefits of document management solutions.

Increased Productivity and Efficiency

With traditional, physical tasks, your workers waste precious assets that could be better deployed to initiatives that accomplish strategic growth goals. Through an automated, streamlined document management solution, these time-consuming workflows will be eliminated.

Additionally, a document management system is better at enforcing regulatory requirements than paper-based systems, which can rapidly become too hard to regulate.

A Centralized Storage Facility

In a cybernated condition, all of your records and classified information can be preserved in a main, secure file storage location.

This allows securing confidential information and routing files to the right people when they are required much more convenient than in conventional manual storage systems.

Through a DMS inventory system, finding the required documents can be achieved instantly rather than expending a large amount of time searching for tangible documents.

Additionally, with a digital storage system, staff members can collaborate and access records on the move from their mobile devices.

Strengthened Data Security

With higher technological advancement comes a responsibility to ensure that any systems comprising sensitive information are appropriately protected.

Both OpenText and Microsoft Azure supply security features such as access controls, two-factor authentication, etc.

These attributes can help your organization to fortify its cybersecurity status by affirming that only the appropriate personnel have access to classified information and that each and every accessing and modifying of confidential data has an audit trail.

Lastly, in the eventuality of either a natural calamity or a security incident, through a DMS tool, you can absolutely guarantee that your documents have been backed up and is recoverable so that your company can resume necessary procedures immediately.

Proper Regulatory Compliance

For those organizations that compete in compliance-heavy sectors, a document management software can help to enforce regulations that are stipulated to protect organizations from data breaches and violations of their clients’ privacy rights.

OpenText vs Microsoft Azure Features and Pricing Breakdown

	OpenText Documentum	Microsoft Azure
Pricing	By quote	By quote
Deployment	Cloud, SaaS, Web-Based	Cloud, SaaS, Web-Based
Support	Email Phone Chat	Email Phone
Training	In-person Online Documentation	In-person Online Documentation
Features	Access Controls Advanced File Versions Analytics Capture Collaboration Content management File Sharing Governance API Metadata Search Microsoft Office 365 Integration Records Management SAP Payment Automation Security, 2FA, SSO Workflow Automation	Access Controls Analytics Archiving Backups Cloud Storage Collaboration Data Mining File Sharing Governance Messaging Services Microsoft Office 365 Sharepoint Android and iOS Mobile Apps Network Security SAP Payment Automation Security, 2FA, SSO Version Control Workflow Automation

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that enables businesses to acquire, store, send, and oversee the entire workflow of their computerized records.

This provides companies with greater control over their information in addition to increasing synergy across teams. It can be deployed on-premises or in the cloud.

OpenText Pros

Pricing can be steep but can be tailored for your specific needs.
For the ones that want a comprehensive platform, Documentum is a potent solution that can handle anything you need it to.
ApplicationXtender (AX) is a downscaled, build-as-you-go counterpart to the more costly Documentum solution.

OpenText Cons

The interface is rather difficult to learn at first.
The solution requires regular maintenance and upgrades as time goes by which could be pricey.
Depending on your license, you may be required to purchase additional functionality add-ons.

Microsoft Azure Overview

Microsoft Azure, in contrast to OpenText is a considerably broader cloud platform that offers a range of functions that facilitates the designing, testing, and implementation of applications. As a part of this extensive outline, this can include secure document management and automation.

Azure Pros

The accessibility and credibility of industry giant, Microsoft in addition to its 99.95% Uptime guarantees.
Unparalleled data protection empowers you to fulfill several industry standard regulatory requirements.
Pay-as-you-go approach entitles you to pick and choose which features you need and add additional components as required. As a result, it is a great choice for a small-scale firm, SMB, or perhaps an enterprise.

Azure Cons

Demands a great deal of upkeep, management, and control.
Higher licensing levels can become pricey.
To ensure Azure is doing all it can for your organization, specialists are needed who can configure the platform properly.

How Wave Can Assist You in Enforcing a Document Management Tool in Milwaukee

Whilst we can undoubtedly agree that the optimal first step in increasing your company’s competitive advantage lies in improving and expediting processes, agreeing on how to make this happen isn’t as easy.

To achieve your tactical goals, you will need the necessary solutions stack that enhance your existing systems and can be implemented simply.

We work with our clientele as partners. Collaborating with the firm to examine the foundational business model, schemes, and arrangements so that we can pinpoint logjams and other fields where improvements can be made easily and cost-efficiently.

To accomplish this, we use a blended set of technology tailored to your individual organizational requirements and use them to automate your tedious business processes around capturing, systematizing, and storing data.

This includes over 60 industry-accepted ECM and DMS solutions that can help to digitize physical systems, augment sharing, organizing, and collaboration among departments, and ascertain that your colleagues can locate the data they need wherever, whenever.

Keen to learn more? Let’s schedule a time to chat.

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